Business Details
34 Years
experience
Trusted Print Management Advisory Solutions
Optimizon is an independent print management advisory firm that has specialized in helping organizations optimize copier, printer, and managed print services (MPS) since 1992. Our vendor-neutral approach eliminates conflicts of interest, as we neither sell equipment nor receive commissions from vendors. We focus on three core services: strategic assessment of document output systems, competitive procurement through an automated RFP process, and ongoing contract management to enforce vendor accountability. Our proprietary methodologies have consistently delivered measurable savings to clients, with a guaranteed 30% return on investment. The firm's expertise stems from decades of industry experience, having analyzed over $200 million in print-related contracts.We implement standardized processes that reduce equipment complexity, improve service levels, and contain operational costs. Our technology platform enables real-time contract comparisons and ensures compliance with negotiated terms. By maintaining neutrality and transparency, we help clients transition from reactive vendor relationships to proactive strategic management of print resources. Our track record demonstrates that informed decision-making through structured analysis yields superior outcomes compared to traditional procurement methods.
Services
Fleet Assessment
Procurement Services
Contract Management
Online Bidding
Vendor Compliance
Cost Analysis
Print Optimization
RFP Automation
Strategic Consulting
Savings Guarantee
Details
- Year established: 1992
Highlights and features
- We guarantee 30% cost savings on print operations
- Our vendor-neutral approach eliminates procurement conflicts
- 30+ years of experience managing $200M+ in print contracts
- Proprietary RFP system automates competitive bidding
- Enforced contract compliance protects client investments
What people say
Saved 35% costs
Strategic advantage
Saved time
Comprehensive document
Knowledgeable experts
Services
Fleet Assessment
Our Strategic Baseline Assessment evaluates all document output devices to establish usage metrics, cost structures, and performance benchmarks. This analysis identifies inefficiencies in current fleet configurations and provides data-driven recommendations for optimization. The assessment covers hardware, consumables, and service agreements.
Procurement Services
We facilitate competitive bidding through an automated RFP process that standardizes proposals for apples-to-apples comparisons. Our procurement service ensures clients receive best-value pricing while negotiating iron-clad contract terms. The online platform streamlines vendor evaluations and contract management.
Contract Management
Total Management Service ensures vendors fulfill contractual obligations through continuous monitoring. Our technology tracks service level agreements, identifies cost overruns, and enforces compliance. This proactive approach prevents budget creep and maintains optimal fleet performance throughout contract terms.
Online Bidding
Our proprietary bidding system automates the request-for-proposal process, reducing procurement time by weeks or months. The platform standardizes vendor submissions, enables real-time comparisons, and maintains competitive pressure to secure maximum savings for clients.
Vendor Compliance
We implement strict compliance protocols to ensure vendors meet agreed service standards. Through regular audits and performance tracking, we identify non-compliance issues early and enforce contractual remedies to protect client interests and maintain operational efficiency.
People
Rod Davis
Founder
Rod Davis established Optimizon in 1992 after 15 years in copier sales and dealership management. His industry expertise identified gaps in procurement practices that led to the development of vendor-neutral advisory services. He maintains active involvement in strategic initiatives.
Hannah Recla
CEO
As CEO, Hannah Recla leads Optimizon's growth strategy while maintaining core service standards. With over 20 years in print management consulting, she oversees client engagements and directs technology development for enhanced service delivery.
Questions
How do your services reduce print costs?
We guarantee minimum 30% savings through competitive bidding, strategic assessments, and contract optimization that eliminate inefficiencies and vendor overcharges.
What industries do you serve?
We specialize in education (K-12/higher education), government (federal/state/local), and commercial sectors including financial services and manufacturing.
Are your services guaranteed?
Yes, we guarantee a 30% return on investment. If savings aren't achieved, we refund fees until the target is met.
How does your bidding process work?
Our automated RFP system standardizes vendor proposals for direct comparison, ensuring maximum competition and best-value pricing without changing your existing workflows.
How do you ensure vendor compliance?
We actively monitor service level agreements, enforce contractual obligations, and implement performance improvement plans through our management service.
